Terms and Conditions

Tranquility in Motion, LLC 

Executive Leadership Development • Emotional Wellness Coaching • Trauma-Informed Coaching 

Client Agreement & Terms and Conditions 

1. Introduction 

This agreement outlines the terms and conditions of the coaching relationship between Tranquility in Motion, LLC (“the Coach”) and the Client. It ensures mutual understanding regarding confidentiality, scheduling, fees, and professional expectations. Coaching is designed to support personal growth, leadership development, and emotional wellness. 

2. Scope of Services 

Tranquility in Motion, LLC provides professional coaching focused on executive leadership development, emotional wellness, and trauma-informed strategies. Coaching sessions are not therapy or medical treatment. Clients requiring psychological or psychiatric care will be referred to appropriate licensed professionals. 

3. Confidentiality 

All sessions and communications are confidential. Information shared by the client will not be disclosed to third parties without written consent, except when required by law (such as threats of harm to self or others, abuse, or court orders). 

4. Session Scheduling and Attendance 

Sessions may be conducted virtually or in person, by mutual agreement. Clients must provide at least 24-hour notice to cancel or reschedule a session. Sessions canceled with less than 24-hour notice, or missed without notice, may be charged in full. 

5. Fees and Payment 

Each session is billed at $200 per 50-minute session. Packages may be available upon request. Payment is due at the time of booking or at the session. Accepted forms of payment include credit card, electronic transfer, or other methods agreed upon in advance. 

6. Refunds and Cancellations 

Refunds are not provided for completed sessions. Prepaid sessions may be refunded or credited only if canceled with adequate notice (per the 24-hour policy). If the coach must cancel a session, the client will be offered a rescheduled appointment or refund. 

7. Professional Boundaries 

The coaching relationship is professional and goal-oriented. Personal, dual, or non-professional relationships between coach and client are avoided to maintain integrity and effectiveness. 

8. Client Responsibilities 

Clients agree to participate actively, communicate honestly, and take responsibility for their growth. Results depend on the client’s engagement and application of coaching insights outside of sessions. 

9. Coach Responsibilities 

The Coach agrees to maintain professional standards, provide a safe and supportive environment, and deliver services consistent with ethical coaching practices. 

10. Termination of Services 

Either party may terminate coaching at any time. The Coach may recommend termination if coaching is no longer beneficial or if the client’s needs exceed the Coach’s scope of practice. 

11. Limitation of Liability 

Tranquility in Motion, LLC is not liable for outcomes or decisions made by the client based on coaching discussions. Coaching is a process of guidance, not a guarantee of results. 

12. Online and Virtual Sessions 

Virtual sessions are conducted using secure and encrypted platforms. Clients are responsible for ensuring a private environment. While reasonable precautions are taken, absolute digital confidentiality cannot be guaranteed. 

13. Record Keeping 

Client records are maintained in accordance with professional standards. Clients may request access to their records in writing. 

14. Governing Law 

This agreement shall be governed by and construed in accordance with the laws of the State of New Jersey. 

15. Acknowledgment and Signature 

By signing below, both parties confirm they have read, understood, and agree to these Terms and Conditions.